Administration Assistant

Job purpose:

• To work as part of a team ensuring the school office runs efficiently, whilst maintaining a friendly and professional service to the community, colleagues and governors.
• To role model high standards, as the first point of contact for most visitors and enquiries to the school.

Duties and Responsibilities:

• Ensuring that all visitors are welcomed in a polite and professional manner, maintaining full compliance with the Visitors/Contractors On-Site Checks.
• General administration duties, such as preparing letters, texts and handouts.
• Ensure that Keeping Children Safe in Education statutory guidance underpins all interaction with visitors, contractors and agency staff on site.
• E-mail management and responding where appropriate.
• To process the school dinner systems in place within the academy.
• Carry out first day absence calling and report to SLT unexplained absences.
• On occasion may be required to accompany another with home visits.
• Process holiday fines.
• Report collation and information gathering, general administration, business analysis and any other duties as required by  school management (e.g.; persistent absence monitoring)
• Ensure pupil attendance is monitored and high light to SLT any areas of concern.
• Providing an accurate and confidential administrative service, including typing of correspondence, spreadsheets and presentations.
• Dealing with incoming correspondence including calls, post and e-mails in a professional manner.
• Hold a first aid certificate as required by the school.
• Assist with pupil first aid / welfare duties, looking after sick children, liaising with parents / staff etc. administering medication when necessary, in accordance with the school policy on administering medication.
• Undertaking ad hoc projects.
• Minute taking.
• Ensure the office and entrance area is well presented, tidy and organised.
• Process online payment system for parents to pay for trips/afterschool clubs etc.

Our school is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. This post is subject to enhanced Disclosure and Barring Service, barred list check, references and medical checks. Pre-employment checks are in line with Keeping Children Safe in Education.

To apply, please see our website bishopalexanderacademy.co.uk  or email admin@bishopalexanderacademy.co.uk

Closing date: 17/01/25

Fluency Duty

In accordance with Part 7 of the Immigration Act 2016 (Fluency Duty), the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.

The school advertising the vacancy will contact you directly regarding the outcome of your application and any interviews. When interviews are taking place schools will follow all Government and Public Health England Guidelines.

All shortlisted candidates will need to verify their eligibility to work in the UK at interview.