Academy Administrator

About the role

37 hours per week - term time only, 39 weeks

• Provide general clerical support including clerical processes, word processing, IT based tasks including data input, requiring knowledge of various ICT packages and operation of office equipment
• Undertake general financial administration such as processing orders, collecting monies and undertake basic bookkeeping, such as for petty cash
• Undertake reception duties, act as first point of contact in response to and deal with enquiries either by telephone or face-to-face, deal with lost property etc.
• Responsible for the signing in and vetting of all visitors, contractors and Trust staff, following all current DBS and ID checks at the relevant point in time. Issuing the appropriate lanyard and pass depending on the level of clearance of the visitor.
• Produce lists, information and data as requested by senior staff or external agencies.
• Maintain manual and computerised records and management information systems.
• Maintaining the general enquires inbox passing on to the relevant persons.
• First point of contact for sick pupils, liaise with parents / carers /staff
• Open, sort and distribute incoming mail and post outgoing mail
• Assist with arrangements for academy visits and events
• Maintain stocks and supplies, selling and distributing as required
• Provide administrative support for meetings and take notes at meetings
• Proven experience as an office assistant or in another relevant administrative role with a good understanding of office procedures.

About our Academy

‘This is a school where staff want the very best for all pupils. There is a strong sense of community. Leaders are ambitious for what pupils can achieve. The values and culture of the school are woven through every aspect of school life.’ - Ofsted Feb 2022

Do you want to be part of a family team who are committed to working together to deliver opportunities for all no matter what background?

‘Pupils are proud of the school and want to do well. Behaviour in the school is excellent. The atmosphere in lessons is calm. Pupils and staff treat each other with mutual respect. Bullying is rare. Staff deal with it well.’

Our schools work as a team and achieve great things through these partnerships. Our subject specialists, our trust-wide intranet, a common curriculum and our online learning resources all help us share knowledge and expertise simplifying work processes allowing staff to focus on high quality teaching.

We value our staff highly, and take work/life balance seriously; we realise a happy staff is an effective staff. The leadership of the Academy is determined to create an environment where teachers can carry out their core role of delivering excellent lessons and all staff are supported. We have a clear and simple behaviour policy that is easy to administer.

Salary & Benefits

• NJC3 £24,027.00, £20,819.61 pro rata
• Access to Teachers’/Local Government Pension Scheme
• CPD
• Regional networks of Trust colleagues and access to key leaders in Education
• Commitment to employee Health and Wellbeing including dedicated Employee Assistance Programme
• Awards and Recognition Scheme
• Flexible working patterns
• Benefits Platform
• holiday discounts
• cinema tickets
• restaurant booking discounts
• Cycle to Work Scheme
• Who we are looking for

Educated to NVQ level 2 / GCSE Grade A-C or equivalent knowledge and experience
Proven experience as an office assistant or in another relevant administrative role with a good understanding of office procedures.
Proven organisational and time management skills
Experience of working within a face-paced environment with skill.
Be flexible in your duties to the demands of the office/academy.
Good written and verbal communication skills. Provide information and guidance to colleagues and service users within defined guidelines
Establish and maintain effective and constructive relationships with pupils, parents and carers, communicating with them as appropriate to share information.
Committed to promoting the welfare of all children and creating a safe environment in which children can learn; considering, at all times, what is in the best interests of the child.

About The David Ross Education Trust

The David Ross Education Trust () mission is to give every child attending one of our schools a world-class education.

Broadening the horizons of young people by inspiring students to become their confident, academic best via an education that creates academically gifted, confident, well-rounded young people in the classroom, in the workplace and in their communities.

Whatever your role you will contribute towards creating a rich and exciting learning environment that also offers our students an unrivalled package of sporting and cultural enrichment.

Our aim is to be the country’s top-performing Multi-Academy Trust (MAT). Recognised as a nationwide system leader, the Trust runs 35 schools between London and Yorkshire, ranging from small rural primaries to much larger secondary schools in urban areas. We have an all through school in London based on the Olympic Park as well as a special school in Lincolnshire which caters for pupils aged 2-19 who have a diverse range of special educational needs.

We are incredibly lucky to be able to work alongside outstanding organisations and individuals who are happy to share their expertise and skills in supporting the David Ross Foundation's vision to give children better life chances through access to the best education and support we can give them.

Apply now

To complete our on-line application form, please use the ‘apply now’ button.

Early applications are advised. We receive high numbers of applications for our roles and therefore have to close the vacancy prior to the closing date in order to review candidates' details against our job criteria before shortlisting or re-opening the vacancy.

The David Ross Education Trust is an equal opportunity employer. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.

It is our objective to ensure that job applicants and staff are treated solely on the basis of their merits, abilities and potential. We do not discriminate against any applicants on the basis of any protected characteristics.

The David Ross Education Trust is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo vetting appropriate to the post, including a social media presence check and Enhanced DBS check. The successful applicant will be expected to adhere to all safeguarding, welfare and health and safety policies and procedures of the Trust.

All pre-employment checks are in line with "Keeping Children Safe in Education" statutory guidance.

Fluency Duty

In accordance with Part 7 of the Immigration Act 2016 (Fluency Duty), the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post.

The school advertising the vacancy will contact you directly regarding the outcome of your application and any interviews. When interviews are taking place schools will follow all Government and Public Health England Guidelines.

All shortlisted candidates will need to verify their eligibility to work in the UK at interview.